Do you ever feel like there just aren’t enough hours in the day? HR process automation could be your ticket to getting more done with less stress.
The most time-consuming tasks are often the most repetitive ones that don’t require a ton of thought. 73% of HR’s day gets taken up by these types of tasks. This obviously leaves less time to have meaningful interactions with team members or to innovate on providing a better employee experience.
Half of the work done in today’s age can be automated, yet only 37% commonly is.
HR process automation can help you improve employee engagement, save money, and get more done in less time.
In fact, companies that embraced HR process automation saved 90% of the time they spent on admin tasks.
Let’s explore some areas where HR process automation could save you time:
Drafting/reviewing job descriptions for biases
I want to caveat this point with something before I dive in: it’s really risky to get AI to write something then not have a human editor look at it. Or to publish a job description without checking it for biases using an AI tool.
Firstly, because we’re not aware of our own unconscious biases; that’s why they’re unconscious.
Secondly, because AI is prone to mistakes and has its own biases.
Job descriptions are a vital part of the hiring process. In fact, they can make or break it. Leveraging HR process automation by using a role description generator, or AI for analysis, can help you spot gaps and biases that creep in.
AI can offer suggestions to reduce it and attract the best talent for your organization.
Analyzing resumes
Analyzing resumes is time-consuming. The right HR process automation tool can analyze them once they come in and compare them against your job descriptions.
However, these tools can sometimes look past neurodivergent candidates or those who fall just outside of the criteria you set but may still be great hires.
They can also mimic the biases of the people who create them or set them up. So, it’s important to keep an eye on how the tool is designed and occasionally check through what’s been submitted for a diamond in the rough.
If a candidate receives a rejection too fast this can also come across as impersonal and make them not want to work for your organization. So keep that in mind when configuring how the tool responds.
A friend of mine once applied for a role one evening and had a rejection in his inbox by 6am the following morning. It was pretty clear this was automated, and it made him not want to work for the organization. Even if the perfect role for him had come up later, he wouldn’t reapply to work for that employer.
Candidates want the personal touch and to not feel like just another number in the application process. So there needs to be balance when it comes to HR process automation.
Interview and meeting scheduling
Interview scheduling takes far too much time. It becomes even more complicated if you’re organizing panel interviews or group interviews.
Using an interview scheduling tool as part of your HR process automation, either on its own or as part of your recruitment tool, can save hours each week.
It also helps you provide a better candidate experience, making those going through the interview process more likely to want to work with you.
Bonus points: the right tool could help you organize meetings with colleagues, too. This could save time and effort scheduling important meetings with multiple people from different teams.
So then collaboration between colleagues and teams becomes easier, more efficient, and more effective as well.
Payroll and benefits
Automated payroll systems can calculate salaries, taxes, and other deductions alongside any compliance or regulation changes or challenges.
It can also help you organize and calculate benefits.
As well as saving time, this type of HR process automation can reduce the errors that come from a more manual process. And make certain that everything happens on time.
These then help you provide a better, more consistent employee experience that ensures everyone gets paid the right amount on the right date. That way, they don’t have to worry if they’ll have enough money in their account when their bills come due.
HR support
Ever feel like you’re repeating yourself, answering the same questions over and over?
An AI chatbot can be a great option for HR process automation. It can save you time by answering common HR questions.
It can also help you provide a better onboarding experience by answering new hire questions. By helping with any queries new employees may feel embarrassed to ask, it makes them more likely to feel supported. It also helps them get up to speed with how things work in your organization more quickly.
Employee learning and development
Learning management tools can help your employees grow their skills on their own time. This means they’re more likely to retain the information as they’re learning when they’re in the best frame of mind to do so.
HR process automation can assist with delivering trainings to the right people, recommending courses to employees, and suggesting employees to managers who might be ready to progress in their careers.
AI tools can also offer a quick way for employees to get answers to their problems, saving them time perusing search engines and social media.
Conclusion
HR process automation and AI tools are useful to help overworked HR teams get more done.
However, you can’t AI-generate the personal interactions you have with candidates or employees.
In a world that feels dominated by AI, we need to find real ways to communicate with each other and embrace our humanity.
Create connections in your organization
Employee groups, programs, and events are a great way to connect people within your organization. Colleagues can bond over what’s happening at work, things they enjoy, and their personal lives.
Workrowd can help you manage your employee initiatives so that you and your team get the most out of them. You can measure how well they’re performing, organize files and resources, and keep everything readily available in one central place.
Want to find out more? Visit us online and get in touch to book your free demo.
